Form Automation via QR Codes: Enhancing Online Form Experiences

Form Automation via QR Codes and URL Parameters is a powerful strategy for delivering seamless user experience in form design, especially for organizations collecting data through online applications. One effective approach is to pre-fill form fields through customized QR codes, reducing manual input and eliminating errors. This article details how to structure URLs to automatically populate and optionally hide form fields when accessed via QR codes.

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📌 How QR Codes Automate Online Forms

Form Automation via QR Codes allows specific data fields in a form to be pre-filled. Users simply scan a QR code that leads them to a form with certain fields already filled in — either visible or hidden.

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🔍 Understanding the URL Parameters in Form Automation via QR Codes

Let’s break down the anatomy of a functional URL used for automatic and conditional field population:

🔒 Hidden and Pre-filled Field:

https://ulakbel.example.com/WebBasvuru/formName?hidden_fields=custom.institutionFieldAPIKey&custom.institutionFieldAPIKey=InstitutionOptionAPIKey

• hidden_fields: This hides the field from users.
• custom.institutionFieldAPIKey: Specifies which field to use.
• Value: Pre-fills the field with a selected option.

🔳 Visible and Pre-filled Field:

https://ulakbel.example.com/WebBasvuru/formName?custom.institutionFieldAPIKey=InstitutionOptionAPIKey

No hidden_fields parameter means the field is visible and editable.

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🏩 Example Use Case: QR Codes for Different Institutions

Let’s assume you need to create QR codes for three institutions:

• ABC University → ABCUniv
• XYZ Institute → XYZInst
• Global College → GlobalCol

Sample URLs:

• ...formName?hidden_fields=custom.institution&custom.institution=ABCUniv
• ...formName?hidden_fields=custom.institution&custom.institution=XYZInst
• ...formName?hidden_fields=custom.institution&custom.institution=GlobalCol

Each QR Code automates form filling for its specific institution.

🎯 Why Use Form Automation via QR Codes?

✅ Tailored experience for each institution
✅ Reduced manual input
✅ Streamlined user journey
✅ Lower error rates